Wednesday, 29 January 2014

Information sessions on NRS Career Growth opportunities on-going


HRS is holding information sessions on the new Guidelines for the Appointment, Promotion, and Transfer of Staff (or NRS Career Paths) and the new Guidelines for Job Reclassification of NRS position. Also covered are some updates on the IPaD process. So far, a total of 150 HQ-based staff and supervisors have attended the sessions.

The information sessions answers a number of questions, such as "How are IPaDs linked to NRS promotion opportunities?", "Why should key performance indicators be discussed in the IPaD discussions?,"  and "What is the difference between a promotion and a job reclassification?"

To ensure all staff are well informed on the NRS Career Paths and the IPaD process, additional information sessions will be held at headquarters on the following dates:


 Date
Time
Venue
Audience
Thursday, 30 January
11:00 AM - 12:00 NN
Seminar Room A, Umali
Supervisors
2:30 PM - 3:30 PM
Seminar Room A, Umali
Staff
Monday, 3 February
11:00 AM - 12:00 NN
Seminar Room, Harrar Hall
Supervisors
1:15 PM - 2:30 PM
Seminar Room A, Umali A
Staff
Tuesday, 4 February
11:00 AM - 12:00 NN
Seminar Room, Harrar Hall
Staff
1:15 PM - 2:30 PM
Seminar Room C, Umali
Supervisors

HRS will also provide a video of the information session for supervisors and staff next week.

For more information on the NRS Career Paths, and the Guidelines for Job Reclassification of NRS Positions, please read this brochure or access myHR.irri.org.

For related inquiries, please contact Sara van Gaalen at HQ ext. 2824 or send email to s.vangaalen@irri.org. HRS Workplace Communications Article No. 2014-010

HRS holds first Managing Employee Performance Workshop


IRRI's Human Resource Services (HRS), in partnership with Guthrie-Jensen Philippines, holds the Managing Employee Performance Workshop on 27-28 January 2014 at IRRI headquarters.

Piloted this year, the Managing Employee Performance Workshop is a 9-module program customized for IRRI that aims to develop the people handling skills of supervisors and enable them to understand the value and benefits of performance coaching as an important factor in preparing the Institute's future leaders.

Ten HQ-based nationally recruited staff attended the 2-day workshop. Participants were Rogelio Alvarez Jr., (CIO-ITS), Ma. Soccoro Arboleda (TC), Regina Mendoza-Armiendo (DHRS), Rosemarie Caballero (ICRAF), Rogelio Cabunagan (PBGB), Marileth Enriquez (DER), Wenceslao Larazo (PBGB), Lilia Molina (GQNC), Mercy Samia (PBGB) & Lina Torrizo (PBGB).

The workshop was facilitated by Angela Palenzuela & Art Cruz, managing consultants at Guthrie-Jensen, a management training and consultancy firm in the Philippines. They previously held series of workshops at IRRI headquarters such the Effective Presentation Skills and Effective Business Writing.

For inquiries or registration on upcoming HRS Learning and Development Programs, please contact HRS People Development Services at HQ ext. 2824 or send email to irrihrs-opds@irri.org. Workplace Communications Article No. 2014-011



Wednesday, 22 January 2014

HRS conducts information sessions on IPaD and NRS Career Growth for supervisors and staff

Human Resource Services (HRS) scheduled series of information sessions in the first quarter of 2014 to introduce the two new important guidelines: Guidelines for the Appointment, Promotion and Transfer of NRS and Guidelines for Job Reclassification of NRS Positions. The activity started on January 22 and will end on February 4 at IRRI headquarters.

The information sessions also cover the two new feedback points (e.g. Key Performance Indicators and Core Competencies) for the Individual Performance and Development (IPaD) for Nationally Recruited Staff (NRS).

These Guidelines will take effect in all IRRI offices on 1 February 2014.

Below are the information session schedules:

Date Time Venue Audience
Wednesday, 22 January 11:00 AM - 12:00 NN Seminar Room, Harrar Hall Supervisors
1:15 PM - 2:30 PM Seminar Room, Harrar Hall Supervisors
Thursday, 23 January 11:00 AM - 12:00 NN Seminar Room, Harrar Hall Staff
2:30 PM - 3:30 PM Seminar Room, Harrar Hall Staff
Friday, 24 January 11:00 AM - 12:00 NN SSD Conference Room Supervisors
1:15 PM - 2:30 PM SSD Conference Room Staff
Monday, 27 January 11:00 AM - 12:00 NN Seminar Room A, Umali Staff
1:15 PM - 2:30 PM Seminar Room A, Umali Supervisors
Tuesday, 28 January 11:00 AM - 12:00 NN Seminar Room A, Umali Staff
1:15 PM - 2:30 PM Seminar Room A, Umali Staff
Thursday, 30 January 11:00 AM - 12:00 NN Seminar Room A, Umali Supervisors
2:30 PM - 3:30 PM Seminar Room A, Umali Staff
Monday, 3 February 11:00 AM - 12:00 NN Seminar Room, Harrar Hall Supervisors
1:15 PM - 2:30 PM Seminar Room A, Umali A Staff
Tuesday, 4 February 11:00 AM - 12:00 NN Seminar Room, Harrar Hall Staff
1:15 PM - 2:30 PM Seminar Room C, Umali Supervisors

For more information on the NRS Career Paths, and the Guidelines for Job Reclassification of NRS Positions, please read this brochure or access myHR.irri.org. For related inquiries, please contact Sara van Gaalen at HQ ext. 2824 or send email to s.vangaalen@irri.org. Workplace Communications Article No. 2014-007


Dr. Noel Magor speaks at 4th Mentoring Lunch


Dr. Noel Magor, Senior Scientist and Head of IRRI Training Center, shared his perspectives on mentoring during the Mentoring Lunch on 14 January 2014.

During the program, Dr. Magor highlighted the importance of mentoring relationships in IRRI. He said, "we are all mentors and mentees here. As we go along, we learn from each other."

Mentoring lunches are held to give mentor-mentee pairs the opportunity to get together on a regular basis and continue discussions in an informal atmosphere. At each gathering, a speaker is invited to share personal thoughts on mentoring, and to interact with the mentoring pairs. This is part of the on-going support to mentoring at IRRI, which is organized by the Human Resource Services (HRS).

For inquiries and future Mentoring Program schedules, please contact HRS People Development Services at x2824 or send email to irrihrs-opds@irri.org. Workplace Communications Article No. 2014-008



Yellow team tops 2013 institute sportsfest for 3-peat



The Yellow team cluster of PBGB, TTC-GRC, SHU, and RMQA, landed first in the 2013 Sportsfest themed "It's PaLAY time."

Finishing with a total of 310 points, the Yellow team bested the Blue (290 points) and Violet (240 points) teams after winning first place in seven out of fourteen team events: Men's and Ladies' Volleyball, Men's and Ladies' Softball, Badminton, Table Tennis, and Men's Bowling.

The Yellow team trailed the Blue team during the first half of the season, but then caught up to them after winning the softball and table tennis events.

During the last event, bowling, the Blue had the chance to share the top over-all spot with Yellow by winning the ladies' category. The Yellow men won, sealing the victory.

Yellow team has won over-all in 2011 (Maroon), 2012 (as Green, triple-tie with Blue and Red), and this year, 2013, for a 3-peat.

The other two competing teams were Blue Team (comprised of staff from Experiment Station, Training Center, Safety and Security Services, Library & Documentation Services, Information Technology Services, Events, Visitors, and Exhibits Office, Communications & Publications Services, Food and Housing Services, Transport Services, FF Hill Building, Harrar Hall, Khush Hall Building occupants, Brent-IRRI, Clinic staff, and ECDC) and Violet Team (comprised of staff from Crop & Environmental Sciences Division, C4 Rice Center, Social Sciences Division, Grain Quality Nutrition Center, and Physical Plant Services).

The 2013 IRRI Sportsfest season had officially ended in November last year at headquarters.

The IRRI Sportsfest is part of the HRS Health & Wellness Program. For inquiries, please contact HRS Workplace Relations & Advisory Services team at ext. 2363 or send email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-009



Wednesday, 15 January 2014

IPaD and PAS reminders to staff

HRS would like to remind all staff of the requirement to complete the 2013 year-end Performance Reviews. These reviews provide an opportunity for staff and supervisors to review 2013 achievements against the objectives set, recognize successes, consider challenges and constraints experienced, discuss development plans, and jointly set goals for 2014. Please note that the year-end discussion requires a performance rating. The assessment period is the calendar year from 01 January 2013 to 31 December 2013. As we have now fully transitioned to the new assessment period of January to December of each calendar year, there is no backdating of adjustments. Merit adjustments are effective in April of each year.

This covers the following topics:

1.     Updates on the IPaD process and impact of the new NRS Career paths
2.     IPaD process and timelines
3.     PAS process and timelines

IPaD Process:

All staff on NRS open-ended and fixed-term contracts are requested to use the IPaD form. Usually, supervisors and staff only discuss performance against the objectives previously set for the year. During these, and future IPaD discussions, you are now asked to also discuss:

  • The standard Key Performance Indicators for the position and job level
  • The Core Competencies which describe how the persons is supposed to behave at that job level

These two additional discussion points will promote greater consistency between individuals in same position and will provide guidance in terms of opportunities for staff development. Key Performance Indicators and Core Competencies for each position are already documented in the standard job profiles, and are already in use across the Institute.

If staff have not yet transitioned to the new standard job profiles, supervisors can go to myHR.irri.org to search for the appropriate profile in the IRRI Job Dictionary.

The new NRS Career Paths will become effective 1 February 2014. Opportunities for NRS promotion and transfers are linked to the IPaD period. The Guidelines on the Appointment, Promotion and Transfer of Nationally Recruited Staff will be launched this week. Information sessions on the new IPaD discussion topics, and the new NRS Career Paths, will be held in the coming weeks. More information on the dates and locations of the information sessions will follow soon.

OU Heads should submit completed IPaD Reviews to HRS on or before 7 March 2014. For the purposes of continuity, please submit IPaD forms which contain records of both the 2013 Mid-year and Year-end discussions. Please also submit staff standard job profiles along with completed IPaDs

Please refer to the IPaD Overview for clarification.

IPaD Timelines:


Date # Activity Responsibility
28 January - 25 February 1 Supervisor reviews the previously submitted IPaD form, inserts comments and recommends rating. Supervisor reviews staff’s current job profile Supervisors

2 IPaD year-end meeting held between staff and supervisor to discuss performance achievements, development needs, and recommended rating.Staff and Supervisor also discuss current job profile and if not already completed, identifies the most appropriate standard job profile, and updates as necessary NRS and Supervisors
26 - 28 February 3 Revised IPaD form, and standard job profile, is submitted as necessary to supervisor with agreed comments, development plan and performance rating. NRS
3 - 5 March 4 Completed IPaD form, and standard job profile, submitted to OU Heads with agreed comments, development plan and final rating. Supervisors
3 - 7 March 5 OU Head reviews IPaD form, and standard job profile, and meets with supervisor for discussion/clarification. If no concerns are identified, then the IPaD and standard job profile are signed and forwarded to HRS. OU Heads (and NRS and Supervisors if necessary)

6 If concerns are identified, then meetings take place between NRS, Supervisor and OU Head as necessary. OU Heads (and NRS and Supervisors if necessary)

7
Revised IPaD form is submitted to OU Head.
Supervisors
7 March 8 A summary of the results is created and sent to the relevant Director and HRS. The completed IPaD forms and job profiles are sent to HRS. OU Heads


PAS Process:

All staff on PDF, Liaison Scientist and IRS contracts are requested to use the PAS form. OU Heads should submit completed PAS Reviews to HRS on or before 7 March 2014. Where PDF and IRS staff have already held detailed performance-related discussions in Q3 and Q4 of 2013 for contract renewal purposes, it is suggested that the process focus upon clarifying goal-setting for 2014.


PAS Timelines:

Date # Activity Responsibility
28 January – 25 February 1 OU Heads, Program Leaders (PLs) and Supervisors review previously submitted PAS form and discuss, insert comments, recommends development plan and performance rating. OU Heads/PLs/
Supervisor

2 PAS year-end meeting held between staff and OU Heads/PLs/Supervisors to discuss performance achievements, development needs, and recommended rating. IRS/LS/PDF, and OU Heads/PLs/
Supervisor
25 February - 4 March 3 Revised PAS form (if necessary) submitted to OU Heads with agreed comments, development plan and draft rating. IRS/LS/PDF
4 March 4 Completed and signed PAS forms are submitted to Directors with agreed comments, development plan and final rating. OU Heads
4 - 7 March 5 Director reviews PAS form, and meets with OU Head for discussion / clarification. If no concerns are identified, then the PAS is signed and forwarded to HRS. Directors (and IRS/LS/PDF, and OU Heads if necessary)

6 If concerns are identified, then meetings take place between staff member, OU Head and Director as necessary. Directors (and IRS/LS/PDF, and OU Heads if necessary)

7 Revised PAS form is submitted to Director. OU Heads
7 March 8 Send completed PAS forms to HRS. Directors

We thank you in advance for your timely completion of reviews and submission of required forms.

For inquiries on IPaD and PAS, please contact HRS People Development Services at x2824 or send email to irrihrs-opds@irri.org. For Standard job profiles and the NRS Career paths, please contact Sara van Gaalen at x2824 or send email to s.vangaalen@irri.org. Workplace Communications Article No. 2014-005



2014 HRS Learning and Development Calendar now available

Human Resource Services (HRS) announces their Learning and Development (L&D) Calendar for 2014.

A total of 58 courses are available for staff this year.

Below are the offered courses in Q1-2014:




Please click here to find out more!

Some courses and schedules are still subject to change.

For inquiries and registration on 2014 L&D programs, please contact HRS People Development Services at x2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-006


Tuesday, 7 January 2014

Service awards and recognition program held for staff


The Gems of IRRI: Annual Service Awards and Recognition Program was held on 19 December 2013 to honor employees with 10, 15, 20, 25, 30, 35, and 40 years of service to the Institute and to recognize the winners of the Mid-year 2013 Semi-Annual Team Awards and the Manager’s Discretionary Awards.

The program kicked-off with a welcoming video message from the Director General Robert Zeigler, who is a 15-year service awardee. A special video about IRRI’s values and its people was also presented.

Deputy Director General for Management Services Norman Macdonald and Director for Human Resource Services Fiona Farrell presented a plaque of recognition to 117 service award recipients and a certificate of recognition for one team, consisting of 10 members, for the SATA and 17 MDA winners.

During the ceremony, three of the selected service award representatives were invited on stage to share their inspiring experiences of working at IRRI:


Leonido Angeles
Research Technician
Plant Breeding, Genetics, and Biotechnology
40-year service award representative

“Forty years or four decades have past, which I have not noticed.  I have realized how much time I have served IRRI as a Field Laborer, Field Aide, Field Assistant, and now as Research Technician. It was in 1973 when I started working at IRRI. I was a young man then at 19 years old. Exactly thirteen years after IRRI was established here in Los BaƱos, which is my hometown. This was my first job. It feels great to become a Laborer during my time because of direct and hands-on training I got from top caliber Scientist and Assistant Scientists…Forty years, I can no longer count the number of my personal learning and professional experiences. Well, think about how much lessons you will learn in an hour of classroom training. But with forty years...that’s about how many hours of training? As a Research Technician, my role is to inspect different rice varieties. I consider myself already a veteran in my job.  I can even perform my duties with my eyes closed. I have already lost count how many varieties of rice I have passed through my reading.  There is no doubt, there were too many! I learned that even rice plants have diseases too, like human beings. And from my job, I have most importantly learned the importance of PATIENCE and PERSISTENCE. The need to work under the scorching heat of sun or at any circumstances is part of the usual. Through my daily experiences, PROFESSIONALISM grew inside me. These were all made possible and real by the people that surround me and give meaning into my whole career life…”



Erlinda Oracion
Officer - Administrative Coordination
Experiment Station
35-year service award representative

…It never occurred to my mind that I would be employed in this famous Institute considering my humble beginning. I went through college as a working student at PCARRD, UPLB and here at IRRI…After my college graduation, I got employed in a private consultancy firm for almost 5 years before entering the Institute.  It was here at IRRI that I began fulfilling my dreams and promised to do my best in every given opportunity… What’s good with IRRI is that it provides you with all the necessary tools and knowledge that we all gained from training, workshops, seminars, lectures, and many others. During my long period of stay at IRRI, I faced many challenges that enhanced my strong determination, flexibility and firm decision in handling difficult situations…I would like to share some essentials to help anyone stay longer in their jobs: 1) Courage: when facing high caliber people or officials don’t be scared nor be ashamed; 2) Willingness to learn: New experiences will always come. Learn to enjoy it; 3) Hard work:  You need to exert more effort than the usual. Your employer will keep you if you work hard and show a great quality of work; 4) Resourcefulness:  You have to meet a lot of people and know more information. You have to organize your resources and build a network; 5) Patience: You will meet various types of people–laborers, researchers, scholars, co-workers, and even senior personnel that may give you some challenges. The way to deal with them is to understand and extend help…”


Enrique Delos Reyes
Manager
Physical Plant Services
30-year service award representative

“I joined IRRI on June 23, 1983 as a construction supervisor, wondering what will be my future at IRRI. I asked silently to myself, what experience shall I have? …From the first day of my work even until now, I just simply work and work without so much expectation, now I am still here at IRRI happy, inspired with complete satisfaction because I believe that the opportunity of doing better is here in fulfilling the Institute’s mission and vision.  My first blessing is being accepted to work at IRRI working with diversified group of people from top management, great scientist, experienced managers, reliable support personnel, supportive janitors and dedicated laborers. Interactions with these people have provided me some valuable experience to continuously improve not only my technical skills but also my behavioral competencies including people management. In my 30 years at IRRI, there are many challenges. I am tasked to deliver major responsibilities on time (renovation of GTL, construction of MSS Hall, construction of C4 green houses), attend to emergencies like broken pipe mostly at staff housing, recovery after typhoon (mostly on screen houses, greenhouses and major one, a land slide restoration at staff housing). Challenges of course are not always good. There were occasions of sacrificing my personal time with my family for most of the instances that I attended to emergency occasions, my safety was at risk. But there is also good thing about challenges. The reward is almost immediate, I get to serve the IRRI community in particular and how my contributions impact the organization in general…”

After the ceremony, a Celebration Treat was held for the program participants. HRS Workplace Relations & Advisory Services Business Partner Joyce Finegan and Deputy Director General for Communication and Partnerships Bruce Tolentino gave the welcome greetings and opening remarks.

The awards and recognition program includes special performances by Marius Strings and the IRRI Choir. The event was hosted by Joshua Mendoza and Margeorie Vasquez of the HRS Workplace Relations & Advisory Services (HRS-WRAS).

For inquiries on employee rewards and recognition program, please contact the HRS-WRAS team at x2363 or send email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-001

More photos:
http://www.flickr.com/photos/ricephotos/sets/72157639298610354/