Wednesday, 26 March 2014

Manager’s Discretionary Awards in March 2014


Human Resources Services (HRS) is pleased to announce the winners of the Manager’s Discretionary Awards (MDA) in March 2014. Five employees from the Plant Breeding, Genetics, and Biotechnology (PBGB) and one staff in IRRI Bangladesh Office (IBO) were recognized for their extraordinary performance in the workplace.

The winners were Systems Analyst / Programmers Jack Elendil Lagare and Argem Gerald Flores from PBGB; Research Technicians Oscar Gonzales, Merlito Firas, Jr., and Ronilo Guevarra from the same organizational unit; and, Corporate Services’ Senior Assistant Mary Archana Costa at IBO.

Jack, Argem, Oscar, Merlito, Ronilo, and Mary were chosen after a nomination process which began at Organizational Unit (OU) level and which included a review and assessment by the relevant Deputy Director General.

Launched in June 2013, the MDA is one of the Institute’s new rewards and recognition program designed to empower IRRI managers in recognizing and awarding single instances of extraordinary work performance.

HRS through Workplace Relations & Advisory Services (HRS-WRAS) continues to receive MDA nominations. For details, please read our MDA Guidelines (link) or contact HRS-WRAS at HQ ext. 2363 or send email to irrihrs-wras@irri.org. HRS Workplace Communications Article No. 2014-036



Join now! Q2-2014 Learning and Development Workshops at HQ

Media Skills, 1-3 April
By Invitation

This training enables participants to feel more in control of a media transaction through intense reworking of preparation and delivery techniques and quickly devise a robust strategic position that can be delivered in any media situation.


Finance for Non-Finance Managers, 23-25 April
Open to all Managers at IRRI and other CG Centers
Click here to register!

This practical course helps managers develop their financial understanding, understand how their decisions affect an organization’s financial performance and improve their organization’s financial performance.


OCS-HR End-User Training, 25-April
Open to all staff
Click here to register!

This training helps attendees become familiar with the new software system, One Corporate System (OCS), dealing specifically with key HR processes.


Employee Orientation Program, 29-30 April
New starters
Click here to register!

This program covers many important topics such as IRRI's mission, goals, values, and culture. It also provides an overview of how the Institute operates.


Multi-Cultural Workshop, 30-April
New starters & spouses
Click here to register!

This workshop helps participants become aware of personality types, cultural values, and communications styles of different nationalities.


Proposal Writing, 6-8 May
Open to all Scientists

This workshop teaches participants how to boost their chances of crafting a winning grant proposal by planning ahead, looking for a good match, following directions, not making assumptions, and having someone review their application.


PRINCE2 Foundation, 20-23 May
Open to all IRRI GRS / NRS Levels 6-8 and CG Centers
Click here to register!

PRINCE2 (PRojects IN Controlled Environments) is a project management methodology that benefits projects of different types and sizes. The Foundation course provides a comprehensive coverage of PRINCE2 and demonstrates the application of the elements that make up this methodology.


OCS-HR End-User Training, 23-May
Open to all IRRI staff
Click here to register!

This training helps attendees become familiar with the new software system, One Corporate System (OCS), dealing specifically with key HR processes.


Effective Presentation Skills, 27-29 May
Open to all IRRI staff
Click here to register!

This program helps participants to sell ideas and services by coming up with well-planned, organized and customized presentations, and influence the audience to decide favorably on their proposal by looking and sounding confident.


Essential First Aid Training, 30-May-14
Open to all IRRI staff
Click here to register!

This training teaches participants how to respond to cardiac and breathing emergencies, common first aid emergencies, including burns, cuts, head, neck and back injuries, and recognize and prevent cardiac arrest.


Mentoring Workshop, 3-5 June
Mentoring Pairs
Click to here register!

This workshop helps mentors and mentees learn how to develop a successful mentoring relationship. The workshop helps mentors develop listening, advising, and coaching skills while it also helps mentees work with mentors to develop goals and a learning plan.


Managing Employee Performance, 17-18 Jun
Open to all supervisors
Click here to register!

This program enables participants to understand the value and benefits of performance coaching as an important factor in preparing IRRI’s future leaders, know how to assess objectively and fairly the performance of subordinates, develop effective “feedbacking” skills and develop performance improvement plans with subordinates.


OCS-HR End-User Training, 27-Jun
Open to all IRRI staff
Click here to register!

This training helps attendees become familiar with the new software system, One Corporate System (OCS), dealing specifically with key HR processes.

For inquiries on future programs, please contact HRS Organization & People Development Services (HRS-OPDS) at HQ x2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-035



IRRI welcomes 16 staff in the February Orientation Program


The first IRRI Employee Orientation Program for 2014 was held on 27-28 February at headquarters.

IRRI welcomes Annalhea Jarana, Mia Desiree Verdeprado and Phoenix Phay Galvez from PBGB, Anny Ruth Pame, Gilbert Oca and Lorna Calumpang from CESD, Jovielyn Garcia, Marlon Rubite and Ruffa Gutierrez from PPS, Anindya Bandyopadhyay from C4, Arjey De Vero from TS, Christine Croombes from HRS, Isabella Mari Jhocson from CPS, Pieter Rutsaert from SSD, Rizza Eve Mendoza from RMQA, and Rodney de Chavez from ES.

On the first day, participants were given a brief history of IRRI, an overview of its research programs, and an actual walking tour to meet and greet staff from different organizational units. On the second day, they had an opportunity to join the workshops on “Working in a Multi-Cultural Organization” and the “IRRI Code of Conduct.”

IRRI extends an invitation to staff who have not had the opportunity to join the orientation program in the past. For inquiries and future orientation schedules, please contact the HRS Organization & People Development Services at x2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-034



IRRI holds women and leadership workshop


IRRI held the Women & Leadership Workshop on 4 March 2014 at headquarters. This is one of the newest learning and development programs introduced by Human Resource Services (HRS).

Participants were Amelia Henry (CESD), Anilyn Maningas (TC), Fiona Hay (GRC), Kshirod Jena (PBGB), Leigh Vial (ES), Lily Molina (GQNC), Liz Humphreys (CESD), Maria Socorro Arboleda (TC), Matthew Morell (DDGR), Rochie Cuevas (GQNC), Sonia Akter (SSD) and Tony Lambino (COMMS).

The 1-day workshop engaged leaders through facilitated exercises for awareness raising, best practice sharing and discussion on how to create an organization where both men and women can thrive.

The workshop was facilitated by Liz Luya of Growing Edge Limited. Operating out of Hong Kong, Growing Edge provides executive coaching, leadership and organization development services across the Asia region.

For inquiries on future programs, please contact HRS Organization & People Development Services (HRS-OPDS) at HQ x2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-033

IRRI holds workshop for new managers


IRRI held the New Managers Workshop on 5 March 2014 at headquarters.

The participants include Post-Doctoral Fellows from different research programs namely Akhlasur Rhaman, Anca Macovei, Dixit Shalabh, Hedia Thani, Jessica Rey, Sung-Ryul Kim and Toshishangba Chuba of PBGB; Hsiang Chun-Lin of C4; Pieter Rutsaert of SSD; Suchit Schrestha of CESD and Vito Butardo of GQNC.

The 1-day workshop provided feedback, input and practice in essential aspects of people management, equipping participants with self-awareness, technical skills, and winning strategies for empowering team performance and building their own confidence and leadership skills for the future.

The workshop was facilitated by Liz Luya of Growing Edge Limited. Operating out of Hong Kong, Growing Edge provides executive coaching, leadership and organization development services across the Asia region.

For inquiries on future programs, please contact HRS Organization & People Development Services (HRS-OPDS) at HQ x2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-032



IRRI rated as top on-the-job training host institution

IRRI was rated a top OJT-host Institution by the Research & Development Department of the Colegio de San Juan de Letran – Calamba on 17 February during their Recognition Day which was attended by over 100 companies/institutions from across the Metro Manila and Southern Luzon areas. IRRI was also provided with a compilation of OJT testimonials regarding their training experiences. Ms. Anne Gelyn B. Vanguardia (BS Psychology student) said, “I learned a lot every single day and I will treasure those moments forever.”

Brian Carlo Hipolito, HRS Administrator, Staffing Services, accepted the award on behalf of IRRI. HRS Workplace Communications Article No. 2014-031


Wednesday, 19 March 2014

IRRI HQ Celebrates 2014 International Women’s Day: Inspiring Change


Since 2010, it has been a tradition at IRRI to globally celebrate the International Women’s Day (IWD) during the first week of March. The IWD honors the contributions of women in society, as well as promotes collaboration and gender equality with men. Organized by the Human Resource Services, this year’s event was guided by the global theme of “Inspiring Change.” The celebration was not solely enjoyed by IRRI staff and their dependents; colleagues from UPLB community and various organizations from the nearby communities in Laguna also joined the two-day celebration.

Christine Croombes, the new HRS Director, in her message, challenged the audience to take a moment or two to reflect on what we can do to inspire and even implement changes that can improve lives, particularly of women. To further inspire the audience, Drs. Thelma Paris and Sarah Beebout shared their experiences about going through life changes and how it has empowered them. Our IRRI young scientists - Pieter Rutsaert, Hsiang-Chun Lin, Donald Villanueva, and Rosemary Murori discussed their respective projects on women and how they  can be a part of agricultural development.


In the panel discussion moderated by James Quilty and Jessica Rey, IRRI employees were invited to talk about their experiences in working for a multi-cultural organization. There was a lively discussion by the panel members who came from different regions, culture and professional experiences or expertise. Glenn Gregorio, Vito Butardo Jr., Charizabel Sapiandante, Aditi Bhandari, and Shanta Karki willingly expounded on their personal experiences on things they wish they knew upon joining a multi-cultural organization. The panelists provided helpful tips on working harmoniuosly with everyone across all nationalities, beliefs, and gender.


The most awaited part of the celebration was the speech of our key note speaker, Honorable Senator Miriam Defensor-Santiago. She has not only added energy and insights about women as agents of change, but she also recognized the contribution of the Institute in empowering women in the agricultural sector and in providing training and leadership courses in agricultural research, development, and extension.



As they say, a celebration would never be complete without a feast. A special lunch was organized to meet and greet various employees, not just women but also men, who filled the IRRI Dining Room. The luncheon’s purpose was captured by the special speech of out-going  HRS Director, Fiona Farrell. Videos of women’s invention and the IWD theme song One Woman were shown, which highlighted different types of women singing one song because indeed they are one woman and they will shine.



The showcase of national costumes, in which various sector organizations with young students from Brent graced the stage with their vividly colorful national costumes. This highlighted the changes on how society views a woman.




A major feature of the IWD event was the Health and Wellness Fair. These featured free health screenings, medicines, wellness services, and natural health products. Formally opened by HRS-WRAS Business Partner, Jocelyn Finegan, the fair reminded employees that personal health is important and that there is more to life than work. It was indeed a celebration of inspiring not just women, but also providing healthy options and choices to everyone to change for the better.

During the closing program, Matthew Morell, IRRI’s new Deputy Director General for research encouraged men to work alongside with women to promote gender equality across all nations and to continue the spirit of International Women’s Day at every day of the year.

To meaningfully end the IWD event, the employees also “grooved in to Zumba” as they inspire everyone to embrace a healthy lifestyle.

HRS extends their gratitude to everyone who have supported the IWD program.

For inquiries on the International Women's Day, please contact HRS-WRAS at ext. 2363 or send email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-030



2014 International Women's Day Observance in the IRRI Country Offices


The annual observance of IWD happened on March 10 & 11 at IRRI-HQ. Alongside it are the celebrations conducted by various IRRI Country Offices namely Burundi, Cambodia, China, Indonesia and South Korea.

On March 6, IRRI Offices in China, Cambodia and Indonesia went ahead of HQ in celebrating IWD. They have observed IWD in the simplest, yet solemnest way possible such as giving bouquet of flowers, tea party and producing the novelty 2014 IWD shirt and button pins. For IRRI Cambodia Office, Dr. Dule Zhao, IRRI Representative, and Ms. Marie Kim Leng, Assistant Manager, celebrated IWD together with the Cambodian Agricultural Research and Development Institute (CARDI) and the Korea Program for International Agriculture (KOPIA) at the CARDI campus. CARDI focused on reviewing the role that Cambodian women play in the society, which said to be as equally important as that of men do in many institutions such as business, agriculture and education. Also, CARDI Director General, Dr. Ouk Makara recognized the great contributions made by their female staff in the development and implementation of the Equal Opportunity and Equal Treatment Policy, this in partnership with the CARDI Women's Association (CWA).

On March 7, Dr. Joseph Bigirimana, IRRI Representative, led the observance of IWD in the IRRI Burundi Office (IBURO) over a get together lunch with the staff. They also gave token of appreciation to the female members of the team.

Simultaneously with IRRI-HQ's first day celebration on March 10, the IRRI South Korea Office honored International Women's Day by taking our staff to lunch at an Indian restaurant in Suwon, South Korea. HRS Workplace Communications Article No. 2014-029

More photos here.



CSM Bangladesh represents IRRI to INGO’s celebration of International Women’s Day

Loretta "Lettie" Hempsall, Corporate Services Manager of the IRRI Bangladesh Office (IBO) attended the IWD celebration of Helen Keller International (HKI) and World Fish-Bangladesh (WF) last March 9, 2014. The event was organized by the Gender Specialists in WF with the theme 'Inspiring Change: Institutionalizing Gender in Nutrition and Agriculture Intervention'.

The event brought together representatives from various INGOs, donor organizations and government agencies, which included discussions of various topics such as Approach to Gender in Bangladesh, Equality for Women is Progress for All, and Gender Transformative Approaches in Nutrition and Aquatic Agricultural Interventions.

To make way for the schedule of the US Ambassador to Bangladesh, IBO’s annual IWD celebration will be moved from March to April. The US ambassador is expected to be IBO's guest of honor. The celebration will help raise public awareness about the need to protect basic human rights, particularly women’s rights in Bangladesh.  Workplace Communications Article No. 2014-028


IRRI India Office Celebrates the 2014 International Women's Day with the DG

IRRI Director General, Dr. Robert 'Bob' Zeigler celebrated IWD over lunch with the staff in the IRRI India Office. Bob spoke on how pleased he was to be in India and of the many changes he has seen in IIO from his first visit. The staff numbers have grown significantly but IIO still faces challenges in its gender profile. Bob said changing that profile is the responsibility of all members of the team and one of the core means of doing so is maintaining a respectful workplace. Dr. J.K. Ladha, IRRI Representative, agreed and said that changing the gender statistics in India is a priority. He also spoke of the wider importance of women in agriculture in India.

To add fun and excitement, IIO also had on-line IWD-quiz that ran few days before the actual celebration. The DG was happy to give away the awards to Dr. Najam Waris Zaidi who won first prize and Mr. Dayam Khan for the second prize.

Ms. Sonya McGuinness, Corporate Services Manager, closed the formal part of the event by saying that the aim was not to celebrate the contribution of women to IRRI in India but also to recognize the additional challenges that women face in the workplace. Workplace Communications Article No. 2014-027



Empowering tribal women farmers: Celebrating Women’s Day with IRRI Director General


Women’s day while being celebrated all across the world depicting the contribution of women to the society, Sabitri Naik and Kainta Biswal had yet another reason to celebrate their joy on Women’s day on 8 March 2014. They were being felicitated before a huge gathering of farmers by the IRRI Director General, Dr. Robert Zeigler, for their contribution to the local community in adoption of new technology. These two tribal women farmers of Mayurbhanj district have shown tremendous guts and effort to showcase their expertise in the male dominating farming community. They are the new age women farmers having expertise in modern agricultural technology where many male farmers have not been exposed into.

Keeping in view of the International Women's Day on March 8, CSISA Odisha Hub organized an event for celebrating the day with women members of the farming community in a tribal village called Champapal in Kaptipada, block of the district of Mayurbhanj.  The event was organized in view of the visit of Dr. Zeigler to areas of intervention under CSISA (Cereal Systems Initiative for South Asia) and STRASA (Stress Tolerant Rice in Africa and South Asia) project in different districts of Odisha. He was accompanied by Dr. Ismail Abdelbagi, Program leader of STRASA, Dr. J.K Ladha, IRRI India Office Representative; Dr. U.S Singh, Coordinator, South Asia, STRASA; Dr. Manzoor Hussain Dar, Senior Associate Scientist, STRASA and Dr. C.M Khanda, Hub Manager, CSISA Odisha.

Champapal village has witnessed a successful community adoption of improved agricultural technologies like mechanical transplanting of paddy under puddled and non-puddled condition. The women farmers of the village contributed towards adoption and sustenance of improved technology like mat type nursery bed preparation of rice. The International Women’s Day was organized to celebrate their success and acknowledge the involvement and contribution of women in this successful adoption of improved technology. Around 200 women farmers and other farmers from Champapal and other villages of Kaptipada block participated in the event.

Starting with a heartiest welcome with traditional music, dance, and sounds, the tribal community including women and men welcomed the DG by showcasing their rich cultural heritage. Following the warm welcome, the DG was accompanied by all the scientists to visit the site where a 60 acres of patch of land were under mechanical transplanting of rice in the village. On interaction with the farmers, he expressed his happiness to see such a successful adoption of technology by the community in a short period.

Following the field visit, he addressed the event by interacting with the women farmers gathered in the meeting. In his address to the women farmer, the DG emphasized the role of women  in all the aspects of society and the emerging role as a woman farmer. He encouraged women to actively participate in farming not as a mere labourer but also in the decision making processes involved in farming which would lead to getting economic benefits and eventually gaining empowerment.

After being felicitated by the DG for their noteworthy participation and contribution in adopting  modern and improved technology like mechanical transplanting in rice, Sabitri Naik and Kainta Bisal shared their experience and hard earned success through CSISA interventions. These women farmers have set an example in the community by fully capacitated in different know-how and practices around mechanical transplanting in rice by involving themselves thoroughly in different processes.

The meeting also involved exhibition of various women friendly tools and equipment that they can easily use in their farms to increase the efficiency and reduce the physical drudgery involved in manual operations. This event witnessed a huge turnout of the women members from the local community which indicated the interest, participation and motivation level among the tribal women farmers who have the huge potential for being capacitated for adoption of various improved technologies. Workplace Communications Article No. 2014-026

Thursday, 6 March 2014

Upcoming activities: International Women's Day @ IRRI on March 10-11!


The Institute will celebrate the International Women’s Day (IWD) on 10-11 March 2014. The program of activities this year will be in line with the global theme of “Inspiring Change.”

UPCOMING ACTIVITIES

All activities to be held at IRRI Seminar Rooms, DL Umali Building, headquarters.

Special Seminars by Guest Speakers:
March 10, 10:00 AM
  • Dr. Thelma Paris, Consultant, Gender Specialist, Social Sciences Division
  • Dr. Sarah Beebout, Scientist II, Crop & Environmental Sciences Division
  • Ms. Patricia Sto. Tomas, Former Secretary, Department of Labor & Employment; Chairman, Philippine Civil Service Commission; and Chairman of the Board, Development Bank of the Philippines

March 11, 11:00 AM
  • Hon. Sen. Miriam Defensor-Santiago, Senator, Republic of the Philippines

PLUS...
More fun-filled activities await everyone at IRRI Seminar Rooms, DL Umali Building:

March 10-11, booths to open 9:00 AM onwards
  • Basic Phrases in Madarin Chinese / Thanaha Body Art (March 11, 8:00 AM - 9:00 AM)
  • Health Lectures on Cervical Cancer Awareness, Menopause, Skin Care (March 11, 9:00 AM - 11:00 AM)
  • Hand Henna / Cooking Demos (March 11, 2:00 PM)
  • Free medical consultations, lifestyle & food, product sampling, and more!

Panel Discussion
March 10, 2:00 PM

Showcase of National Costumes
March 10, 4:00 PM

Special talks/lectures
March 11, 1:00 PM

Zumba groove
March 11, 4:00 PM

….and more!

Wear purple to show your support to Women’s Day at IRRI! 

Please look for more updates in the coming days!

For inquiries, please contact the HRS Workplace Relations & Advisory Services team at ext. 2363 or send email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-025




Reminder: Submission of NRS Awards nominations open until 14 March 2014

The Institute’s search for the next NRS awardee is open until 14 March 2014. All organizational unit (OU) heads are encouraged to nominate qualified individual or teams this year who have made an outstanding contribution to IRRI. Individuals or groups may be nominated from IRRI headquarters and country office locations. There will only be one winner in each category.

The annual NRS Awards categories are:
  • IRRI Award for Outstanding Scientific Achievement or Development (individual or group)
  • IRRI Award for Outstanding Research Support (individual or group)
  • IRRI Award for Outstanding Administrative Support (individual or group) 
Prizes include:
  • Plaque of recognition
  • US$ 500 for each category winner (divided among team members)
  • Merienda cena with the BOT, Director General, Deputy Director Generals, and awardee’s guests
  • An article of recognition in the IRRI Bulletin
  • Winner to be featured on the Roll of Honor prominently displayed in F.F. Hill Building at IRRI headquarters 
All OUs are encouraged to submit at least one nomination to HRS Workplace Relations and Advisory Services (HRS-WRAS), who will act as the secretariat to the search committee. The members of the selection committee come from within the IRRI community and includes both research and non-research staff.

OUs can submit completed nomination forms to the OU committee chair and must be accompanied by sufficient supporting documents. To nominate, please download our nomination form here. Deadline for submission of all entries, coming from all OUs is on 14 March 2014 (Friday).

For more information, please contact HRS Workplace Relations and Advisory Services team at ext. 2363, or please send an email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-024 (re-posted WCA No. 2014-016). 



Updates on HRS Learning & Development Courses

Updates on HRS Learning and Development Programs offered in March 2014:

Fostering Client-Orientation with Co-Workers, Mar 12-13
NRS Levels 1-3 / Admin Professionals
Seminar Room, Harrar Hall, IRRI HQ
Click here to register!

This workshop enables participants to realize the importance and value of treating colleagues like "partners", hone their skills to ensure a positive experience during critical touchpoints, and apply techniques in dealing with different types of co-workers.

7 Habits for Associates, Mar 17-18
NRS Levels 1-3
Seminar Room, Harrar Hall, IRRI HQ
Click here to register!

This workshop helps employees tap into the best they have to give. This workshop empowers them to resolve work/life imbalances, understand their potential, manage time, increase accountability, and achieve their goals.

7 Habits Signature, Mar 19-21
NRS Levels 4-6
Seminar Room, Harrar Hall, IRRI HQ
Click here to register!

This intensive program provides fundamental effectiveness for everyone -- top to bottom -- in the organization. Participants gain hands on experience, applying timeless principles that yield greater productivity, improved communication, strengthened relationships, increased influence, and laser-like focus on critical priorities.


7 Habits for Managers, Mar 24-25
NRS Levels 6-8 / PDFs
Asia Room, Chandler Hall, IRRI HQ
Click here to register!

This workshop is an intensive application-oriented learning experience that focuses on the fundamentals of great leadership. This workshop gives both new and experienced managers a set of tools that will help them meet all of today's management challenges including conflict resolution, prioritization, performance management, accountability and trust, execution, collaboration, team and employee development.

Effective Business Writing, Mar 26-27
NRS Levels 1-3 / Other Professionals
Asia Room, Chandler Hall, IRRI HQ
Click here to register!

This customized program equips IRRI’s professionals with the knowledge and skills to create results-producing written correspondences.

For inquiries and registration on 2014 L&D programs, please contact HRS People Development Services at x2824 or send email to irrihrs-opds@irri.org. Workplace Communications Article No. 2014-023 (re-posted WCA No. 2014-019).



Final call: IPaD and PAS reminders to staff

HRS would like to remind all staff of the requirement to complete the 2013 year-end Performance Reviews. These reviews provide an opportunity for staff and supervisors to review 2013 achievements against the objectives set, recognize successes, consider challenges and constraints experienced, discuss development plans, and jointly set goals for 2014. Please note that the year-end discussion requires a performance rating. The assessment period is the calendar year from 01 January 2013 to 31 December 2013. As we have now fully transitioned to the new assessment period of January to December of each calendar year, there is no backdating of adjustments. Merit adjustments are effective in April of each year.

This covers the following topics:

1. Updates on the IPaD process and impact of the new NRS Career paths
2. IPaD process and timelines
3. PAS process and timelines

IPaD Process:

All staff on NRS open-ended and fixed-term contracts are requested to use the IPaD form. Usually, supervisors and staff only discuss performance against the objectives previously set for the year. During these, and future IPaD discussions, you are now asked to also discuss:
  • The standard Key Performance Indicators for the position and job level 
  • The Core Competencies which describe how the persons is supposed to behave at that job level 
These two additional discussion points will promote greater consistency between individuals in same position and will provide guidance in terms of opportunities for staff development. Key Performance Indicators and Core Competencies for each position are already documented in the standard job profiles, and are already in use across the Institute.

If staff have not yet transitioned to the new standard job profiles, supervisors can go to myHR.irri.org to search for the appropriate profile in the IRRI Job Dictionary.

The new NRS Career Paths will become effective 1 February 2014. Opportunities for NRS promotion and transfers are linked to the IPaD period. The Guidelines on the Appointment, Promotion and Transfer of Nationally Recruited Staff will be launched this week. Information sessions on the new IPaD discussion topics, and the new NRS Career Paths, will be held in the coming weeks. More information on the dates and locations of the information sessions will follow soon.

OU Heads should submit completed IPaD Reviews to HRS on or before 7 March 2014. For the purposes of continuity, please submit IPaD forms which contain records of both the 2013 Mid-year and Year-end discussions. Please also submit staff standard job profiles along with completed IPaDs

Please refer to the IPaD Overview for clarification.

IPaD Timelines:

Date#ActivityResponsibility
28 January - 25 February1Supervisor reviews the previously submitted IPaD form, inserts comments and recommends rating. Supervisor reviews staff’s current job profileSupervisors

2IPaD year-end meeting held between staff and supervisor to discuss performance achievements, development needs, and recommended rating.Staff and Supervisor also discuss current job profile and if not already completed, identifies the most appropriate standard job profile, and updates as necessaryNRS and Supervisors
26 - 28 February3Revised IPaD form, and standard job profile, is submitted as necessary to supervisor with agreed comments, development plan and performance rating.NRS
3 - 5 March4Completed IPaD form, and standard job profile, submitted to OU Heads with agreed comments, development plan and final rating.Supervisors
3 - 7 March5OU Head reviews IPaD form, and standard job profile, and meets with supervisor for discussion/clarification. If no concerns are identified, then the IPaD and standard job profile are signed and forwarded to HRS.OU Heads (and NRS and Supervisors if necessary)

6If concerns are identified, then meetings take place between NRS, Supervisor and OU Head as necessary.OU Heads (and NRS and Supervisors if necessary)

7
Revised IPaD form is submitted to OU Head.Supervisors
7 March8A summary of the results is created and sent to the relevant Director and HRS. The completed IPaD forms and job profiles are sent to HRS.OU Heads


PAS Process:

All staff on PDF, Liaison Scientist and IRS contracts are requested to use the PAS form. OU Heads should submit completed PAS Reviews to HRS on or before 7 March 2014. Where PDF and IRS staff have already held detailed performance-related discussions in Q3 and Q4 of 2013 for contract renewal purposes, it is suggested that the process focus upon clarifying goal-setting for 2014.

PAS Timelines:

Date#ActivityResponsibility
28 January – 25 February1OU Heads, Program Leaders (PLs) and Supervisors review previously submitted PAS form and discuss, insert comments, recommends development plan and performance rating.OU Heads/PLs/
Supervisor

2PAS year-end meeting held between staff and OU Heads/PLs/Supervisors to discuss performance achievements, development needs, and recommended rating.IRS/LS/PDF, and OU Heads/PLs/
Supervisor
25 February - 4 March3Revised PAS form (if necessary) submitted to OU Heads with agreed comments, development plan and draft rating.IRS/LS/PDF
4 March4Completed and signed PAS forms are submitted to Directors with agreed comments, development plan and final rating.OU Heads
4 - 7 March5Director reviews PAS form, and meets with OU Head for discussion / clarification. If no concerns are identified, then the PAS is signed and forwarded to HRS.Directors (and IRS/LS/PDF, and OU Heads if necessary)

6If concerns are identified, then meetings take place between staff member, OU Head and Director as necessary.Directors (and IRS/LS/PDF, and OU Heads if necessary)

7Revised PAS form is submitted to Director.OU Heads
7 March8Send completed PAS forms to HRS.Directors


We thank you in advance for your timely completion of reviews and submission of required forms.

For inquiries on IPaD and PAS, please contact HRS People Development Services at x2824 or send email to irrihrs-opds@irri.org. For Standard job profiles and the NRS Career paths, please contact Sara van Gaalen at x2824 or send email to s.vangaalen@irri.org. Workplace Communications Article No. 2014-022 (Re-posted WCA No. 2014-005)