Thursday, 24 April 2014

2013 outstanding NRS recognized


The 8th annual Nationally Recruited Staff (NRS) Awards took place at IRRI headquarters on 16 April 2014 to recognize important contributions of NRS and formally award outstanding performances. The awarding ceremony was witnessed by the members of the IRRI Board of Trustees (BoT), the IRRI Management Committee, organization unit heads and supervisors, as well as the family members and guests of our winners.

The selection of the winners were made by a committee composed of distinguished members of the IRRI community from both research and support professions. This year, the committee received 12 outstanding nominations for the three categories and the process for selecting only one recipient for each award category was truly challenging.

The following were named winners of the 2013 NRS Awards:

2013 OUTSTANDING SCIENTIFIC ACHIEVEMENT OR DEVELOPMENT:
Novel Gene Resources Team

The Novel Gene Resources Team from Plant Breeding, Genetics, and Biotechnology (PBGB) won the award because of the team’s successful effort to create the first time novel genetic variations by transferring traits/genes for biotic and abiotic stresses from the most difficult and distantly related wild Oryza species to improve rice cultivation with broad spectrum and durable resistance worldwide. In terms of peer recognition, they are regarded by superiors as one of the most dedicated, dynamic, and output-oriented teams. They were also able to help NARES partners by providing seeds of the new genetic materials which is used in breeding programs. In addition, there were even partners who had developed new research projects by utilizing materials through bilateral agreements.

2013 OUTSTANDING RESEARCH SUPPORT:
Research Database Management Group

The Research Database Management Team from Social Sciences Division (SSD) won the award because they have made a huge contribution to the Institute by compiling and organizing two important rice databases; the Farmhouse Household Surveys (FHS) and World Rice Statistics (WRS). The two databases are not only useful to IRRI employees and scholars but also helped a wider audience such as, but not limited to, policy makers, researchers, students in the country and even those from other countries. In fact, one of their benefactors is none other than the Deputy Director of the Department of Agriculture in Myanmar, Dr. Khing Maung Thet. This has made the SSD database a one-stop shop for all rice data needs. The team had not only gathered various positive feedbacks from teammates but even the DG, Robert Zeigler, himself had made commendations, specifically the Farmhouse Household Surveys.

2013 OUTSTANDING ADMINISTRATIVE SUPPORT:
IRRI Web Team

The IRRI Web Team from Communication unit won the award because of the major overhaul of the IRRI Website. The overhaul brought promising improvements and enabled most units to engage donors, beneficiaries and implementers of rice science.  Though the composition of this team is relatively small, it is very impressive that they managed to achieve the objective, worked very closely with each other, and successfully juggled multiple workflows. This team also won the respect of their colleagues inside and outside the Communication Unit. They have been receiving various commendations on the new and improved IRRI.ORG.


Program proper

The program kicked-off with a special video presentation about the IRRI values and its people, followed by a welcoming message from the Vice-Chairman of the IRRI Board of Trustees, Dr. P. Stephen Baenziger (photo). Dr. Baenziger congratulated the winners, highlighting the importance of individual staff contributions to the overall success of the Institute and thanked the winners for their excellent work.

The event was hosted by Ms. Margeorie Vasquez of the HRS Workplace Relations & Advisory Services (HRS-WRAS) and Mr. Christian Guerta of the Supply Chain Services (SCS).

Before the plaques were awarded to the winners, surprise video messages from the OU head / team leaders of the award recipients were presented: Dr. Kshirod Jena for Novel Gene Resources Team; Dr. Samarendu Mohanty for Research Database Management Group; and Mr. Tony Lambino and Mr. Gene Hettel for IRRI Web Team. After the inspiring videos from their respective supervisors, Dr. P. Stephen Baenziger and Director General Dr. Robert Zeigler, presented the plaque of recognition and cash award to the winners.

After receiving their plaques and cash awards, three of the selected team representatives from the winning groups had graced the stage to share their heartwarming acceptance messages:  Ms. Joie Ramos for Novel Gene Resources Team, Esther Marciano for Research Database Management Group, and Mr. Jerry Laviña for the IRRI Web Team each expressed their overflowing gratitude on behalf of their group for being chosen as the outstanding NRS in 2013.

Towards the end of the program, Dr. Robert Zeigler expressed in his closing remarks, how he continues to be inspired by the outstanding work of NRS in achieving the IRRI’s mission.

After the ceremony, a special Merienda Cena (celebration treat) was held for the winners, BoT members, IRRI Management Committee, and family members of the award recipients. HRS Workplace Relations & Advisory Services Business Partner Ms. Joyce Finegan gave the welcome greetings.

In addition to the honorary sash, plaque of recognition, and cash award, the winners are now included on the “Roll of Honor” prominently displayed in FF Hill Building at IRRI headquarters.

For inquiries on employee rewards and recognition programs, please contact the HRS-WRAS team at HQ x2363 or send email to irrihrs-wras@irri.org. Workplace Communications Article No. 2014-048

Click here for more photos.


IRRI launches new and improved recruitment site and staffing services strategy


Human Resource Services (HRS) is pleased to announce the launch of its new recruitment website, partnered with an Applicant Tracking System (ATS), and its new staffing service strategy.

The new ATS contains features that enhance the applicant experience. Candidates can now create job alerts, a personal profile, and monitor the status of their application(s).  General applications can also be submitted and will be stored in our resume bank for potential opportunities.  To explore the new recruitment site, visit jobs.irri.org.

Additionally, Staffing Services team members are now partnering with IRRI managers and supervisors under their respective accounts for staff planning, recruitment and selection concerns. The goal is to enhance the service delivered to units by assigning a Staffing Advisor who will focus on the staffing situation of specific units.  Below are the Staffing Advisors and their respective accounts:

Marie Anthonette de Guzman [m.deguzman@irri.org; local 2775]
In-charge of Research Programs 1 and 2 (TTCGRC, C4C, SHU, PBGB)
and India Country Office

Janet Marie Valenzuela [j.valenzuela@irri.org; local 2254]
In-charge of Research Programs 3 and 4 (CESD, GQNC)
and Myanmar Country Office

Jhea Laurish Solis-Pales [j.l.solis@irri.org; local 2775]
In-charge of Research Programs 5 and 6 (SSD, TC)
and Bangladesh Country Office

Brian Carlo Hipolito [b.hipolito@irri.org; local 2775]
In-charge of Management Services, Communication and Partnerships,
Director General's office, Experiment Station and the rest of Country Offices

For inquiries, please contact the HRS Staffing Services team at HQ x2775 / x2554 or send email to irrihrs-staffingservices@irri.org. Workplace Communications Article No. 2014-047


Time and stress management workshop held for administrative professionals


IRRI holds the Time & Stress Management Workshop on 21-22 April 2014 at IRRI headquarters. The workshop was organized by Human Resource Services - Organization & People Development Services (HRS-OPDS) team as part of the week-long celebration of the Administrative Professionals Week spearheaded by IRRI’s Association of IRRI Secretaries and Administrative Staff (AISAS).

The two-day workshop aims to help the participants understand the importance of time management in meeting meaningful goals and objectives, prioritizing their various tasks at any point in time, and formulating a more balanced work-life program by integrating professional and personal goals.

Ten Nationally Recuited Staff administrative professionals attended the workshop including Iris Bugayong (CESD), Ma. Potenciana Caisip (SSD), Richelle Candontol (CESD), Mishel Ciceron (CESD), Jennedes Rosaliza Estay (TS), Evangeline Gonzales (SHU), Jennifer Hernandez (CESD), Annielyn Lapiz (PBGB), Nida Reyes (DHRS), and Margeorie Vasquez (DHRS).

The workshop was facilitated by Art Cruz of Guthrie-Jensen Philippines.

For inquiries on future Learning & Development (L&D) Programs, please contact HRS-OPDS team at HQ ext. 2824 or send email to irrihrs-opds@irri.org. Workplace Communications Article No. 2014-046




IRRI Code of Conduct Information Sessions at HQ continues

Throughout May 2014, Human Resource Services (HRS) continues to organize information sessions on the IRRI Code of Conduct (please see table below). After beginning in April 2014, a total of 550 IRRI staff at headquarters have already participated.

Participants are requested to read the Code of Conduct before attending the information sessions, if possible. At the end of the information session, participants are requested to sign the Acknowledgment Form found on Page 14 of the Code of Conduct.


IRRI CODE OF CONDUCT INFORMATION SESSION SCHEDULE:

#
Date
Time
Venue
Audience
1
Mon 28 Apr
1h15 - 2h15 pm
Harrar Hall
Staff in FF Hill/ Chandler /Cantrell/Khushbin
2
Mon 28 Apr
2h30 - 3h30 pm
Harrar Hall
Staff in FF Hill/ Chandler /Cantrell/Khushbin
3
Fri 2 May
1h15 - 2h15 pm
Umali Room A
Supervisors
4
Fri 2 May
2h30 - 3h30 pm
Umali Room A
L 4-6
5
Mon 5 May
1h15 - 2h15 pm
Umali Room A
L 4-6
6
Mon 5 May
2h30 - 3h30 pm
Umali Room A
L 1-3
7
Mon 12 May
1h15 - 2h15 pm
Umali Room A
Supervisors
8
Mon 12 May
2h30 - 3h30 pm
Umali Room A
L 4-6
9
Tue 13 May
3h00 - 4h00 pm
Umali Room A
L 1-3
10
Tue 13 May
4h00 - 5h00 pm
Umali Room A
Supervisors
11
Wed 14 May
3h00 - 4h00 pm
Umali Room C
L 1-3
12
Wed 14 May
4h00 - 5h00 pm
Umali Room C
Supervisors
13
Thu 15 May
2h30 - 3h30 pm
Umali Room A
L 4-6
14
Thu 15 May
3h30 - 4h30 pm
Umali Room A
L 1-3
15
Fri 16 May
1h15 - 2h15 pm
Umali Room A
Supervisors
16
Fri 16 May
2h30 - 3h30 pm
Umali Room A
L 4-6
17
Mon 19 May
1h15 - 2h15 pm
Umali Room A
Supervisors
18
Mon 19 May
2h30 - 3h30 pm
Umali Room A
L 1-3
19
Tue 20 May
3h00 - 4h00 pm
Umali Room A
L 1-3
20
Tue 20 May
4h00 - 5h00 pm
Umali Room A
Supervisors
21
Wed 21 May
3h00 - 4h00 pm
Umali Room C
L 1-3
22
Wed 21 May
4h00 - 5h00 pm
Umali Room C
L 4-6
23
Thu 22 May
2h30 - 3h30 pm
Umali Room A
L 4-6
24
Thu 22 May
3h30 - 4h30 pm
Umali Room A
Supervisors


The IRRI Code of Conduct and the Guidelines on IRRI’s Disciplinary Procedures can be found at the new HR Services Portal at myHR.irri.org. For inquiries, please contact HRS Workplace Relations and Advisory Services at irrihrs-wras@irri.org. Workplace Communications Article No. 2014-045



Tuesday, 15 April 2014

NRS awarding ceremony on April 16!


The Institute will hold the 2013 Nationally Recruited Staff (NRS) Awards on April 16, 2014 at headquarters. The annual event will honor the winners for their outstanding contributions to IRRI: 1) Novel Gene Resources Team for winning the 2013 Outstanding Scientific Achievement or Development; Research Database Management Group for winning the 2013 Outstanding Research Support; and the IRRI Web Team for winning the 2013 Outstanding Administrative Support.

The NRS Awards is the first Employee Rewards and Recognition Program introduced to IRRI on 11 December 2006 through DG Memo 2006-048. Now celebrating its 8th year, the NRS Awards happens every year after the BoT (Board of Trustees) Chair’s Report to IRRI Staff at headquarters.

The winners of the NRS Awards were chosen after a rigorous analysis at the OU level and a meticulous review and assessment by the Overall Selection Committee. Human Resource Services – Workplace Relations & Advisory Services (HRS-WRAS) act as a secretariat to the committee and organizes the annual event.

Come and witness the awarding ceremony and show your support to the winners!

For inquiries, please contact the HRS-WRAS team at x2363 or send email to irrihrs-wras@irri.org. HRS Workplace Communications Article No. 2014-043


IRRI announces new Identification (ID) Card design

IRRI has developed a new ID card for staff which will take effect in May 2014. The new ID will have the Resource Number (or ResNo), and will feature the Institute’s new logo.



Five Things You Need to Know About the New IRRI ID
Question Answer
1. Why do we have a new ID? The new ID will have our Resource Number (or ResNo) and will also feature the new IRRI logo.
2. When will this take effect at HQ and Country Offices? This will take effect in May 2014.
3. Will everyone's ID be replaced, or will this be for the newly-joined staff only? This will initially be used for the new staff joining in May 2014. We will eventually be replacing the old/faded/broken IDs starting July 2014.
4. Will we get door and printer access? Yes, similar access will be given to your new ID.
5. Who do we need to contact if we need to replace our old/faded/broken ID?
You may contact the Security Desk Officer at x2278 or Elaine Tobias at x2807.

For inquiries on IRRI’s new ID card design, please contact Safety & Security Services (SSS) team at HQ ext. numbers 2278 or 2807 or send email to security@irri.org. HRS Workplace Communications Article No. 2014-042


Media skills training held for staff


IRRI holds the 4th Media Skills Training for Professionals on 1-3 April 2014 at IRRI headquarters.

The program aims to help the participants in delivering a more flexible and responsive presence in the media and taking control of the media “transaction” through intense preparations and delivery techniques. The workshop also enables participants in devising a robust strategic position that can be delivered in any media situation; performing in a more confident and comfortable way in front of reporters, microphones and cameras; and, recognizing how their voice and body language can help or hinder a media performance.

First batch of participants include Jungie Amacanin (PhilRice Nueva Ecija), Sylvia Avance (Philippine Desk), Emily Bordado (Department of Agriculture - Camarines Sur), Glenn Enriquez (SSS), Paula Bianca Ferrer (Communication), Arif Hossain (IRRI-Bangladesh), Mohhamed Abdul Momin (Bangladesh Rice Research Institute), Sharlene Peralta (Communication), Elemarie Rosellon (Communication), and Charizabel Sapiandante (DO).

Second batch of participants include Ismail Abdelbagi (CESD), Sonia Akter (SSD), Jauhar Ali (PBGB), Karen Barroga (PhilRice Nueva Ecija), Paul Fox (IRRI-Bangladesh), Endang Septiningsih (PBGB), and Mariane Umali (Communication).

The 3-day workshop was facilitated by Andy Hitchcock and Andrew Ogden of Broadcast Media Services (BMS), one of the UK's leading media training firms.

The program was organized by Human Resources Services in partnership with the Communications office (formerly Public Relations office).

For inquiries on future Learning & Development (L&D) programs, please contact HRS Organization People Development Services at HQ ext. 2824 or send email to irrihrs-opds@irri.org. HRS Workplace Communications Article No. 2014-041


Thursday, 3 April 2014

Winners of the 2013 NRS Awards

Winners of the 2013 NRS Awards were announced through DG Memo 2014-10 on 1 April 2014. Three teams have won the awarding categories: Outstanding Scientific Achievement or Development, Outstanding Research Support, and Outstanding Administrative Support.

The IRRI Outstanding Scientific Achievement or Development is awarded to Novel Gene Resources team from Plant Breeding, Genetics, and Biotechnology (PBGB). Nationally Recruited Staff members from the team are Joie Ramos, Sherry Lou Hechanova, Ricky Vinarao, Marilyn Del Valle, Ma. LaRue Ballesfin, Mia Desiree Verdeprado, Norberto Quilloy, Allan Trinidad, Patricio Carandang, Eleazar Manalaysay, Janice Sapin, Rolando Malabanan, Reynaldo Balenson, Marianne Ilagan, Ruby Lapis, Elmer Sanchez, Aldrich Llanera, and Lorelie Olivo.

The IRRI Outstanding Research Support is awarded to Research Database Management group from Social Sciences Division (SSD). Nationally Recruited Staff members from the team are Esther Marciano, Arnel Rala, Jorrel Khalil Aunario, Dehner De Leon, and Joel Reaño.

The IRRI Outstanding Administrative Support is awarded to IRRI Web Team from Communication unit. Nationally Recruited Staff members from the team are Gerardo Tomasito Laviña, Maria Leah Cruz, Sherwin Pineda, Timothy Kenneth Lojo, and Isabella Mari Jhocson.

The awards will be presented in a special ceremony in Umali Hall at 4:30 p.m. on 16 April 2014 in the presence of the members of the IRRI Board of Trustees. The awardees, together with their spouses/guests, will also be honored at a special merienda cena by members of the BOT and the IRRI directors on the same day.

Let’s congratulate our colleagues for their outstanding achievements and thanking the Overall Selection Committee.

For inquiries on NRS Awards and other rewards and recognition programs at IRRI, please contact HRS Workplace and Advisory Services at HQ ext 2824 or send email to irrihrs-wras@irri.org. HRS Workplace Communications Article No. 2014-040


IRRI announces Code of Conduct to all staff; info sessions on-going


In reference to DG Memo 2014-07: The IRRI Code of Conduct, the IRRI Board of Trustees, during its October 2013 meeting, approved the IRRI Code of Conduct that replaces the outdated Code of Discipline in 2002.

The Code of Conduct (CoC) clearly lays out IRRI’s values and explains how all employees and persons under contract at IRRI are expected to interact with our stakeholders, donors, colleagues, and partners (both public and private entities), including the communities and government entities of the countries in which we operate. The CoC does not cover every issue that may arise, but sets basic principles and a methodology to guide all concerned as they work toward achieving IRRI’s mission.

After the release of the DG Memo, Human Resource Services (HRS) has organized information sessions on the CoC which are scheduled throughout April 2014 at IRRI headquarters (see table below). Before attending the information session, participants are requested to read the CoC, if possible. At the end of the session, participants will be requested to sign the Acknowledgement form that can be found on page 14 of the CoC.

INFORMATION SESSION SCHEDULES
(on-going)

Date Time Venue Audience
Tue 1 Apr
9h30 - 10h30
Umali C
Supervisors
Tue 1 Apr
10h30 - 11h45 am
Umali A
L 1 - 3
Tue 1 Apr
10h45 - 11h45 am
Umali C
L4-6
Tue 1 Apr
1h15 - 2h30 pm
Umali C
L 1 - 3
Wed 2 Apr
10h30 - 11h45 am
Umali A
L 1-3
Wed 2 Apr
10h45 - 11h45 am
Umali C
L4-6
Wed 2 Apr
3h30-4h30
Umali A
Supervisors
Wed 2 Apr
2h45 - 4h00 pm
Umali C
L 1 - 3
Thur 3 Apr
9h15 -10h30 am
Umali A
L 1 - 3
Thur 3 Apr
9h30 -10h30 am
Umali C
L4-6
Thur 3 Apr
10h45 - 11h45 am
Umali A
Supervisors
Thur 3 Apr
10h45 - 11h45 am
Umali C
L4-6
Fri 4 Apr
10h45 - 12h00 pm
Umali A
L 1 - 3
Fri 4 Apr
9h30 - 10h30
SSD
Supervisors
Fri 4 Apr
10h45 - 11h45 am
SSD
L 1-6
Fri 4 Apr
1h15 - 2h15 pm
Umali A
L4-6
Thu 10 Apr
9h30 -10h30 am
Hawk Room, TC
Supervisors
Thu 10 Apr
9h15 -10h30 am
Sparrow Room, TC
L 1 - 3
Thu 10 Apr
10h45 - 12h00 pm
Sparrow Room, TC
L 1 - 3
Thu 10 Apr
10h45 - 11h45 am
Hawk Room, TC
L4-6
Fri 11 Apr
9h30 - 10h30 am
SSD
L4-6
Fri 11 Apr
10h45 - 11h45 am
SSD
Supervisors
Fri 11 Apr
10h30 - 11h45 am
Hawk Room, TC
L 1 - 3
Fri 11 Apr
1h15 - 2h30 pm
Hawk Room, TC
L 1 - 3
Tue 22 Apr
1h15 - 2h15 pm
PBGB
Supervisors
Tue 22 Apr
1h15 - 2h15 pm
Umali C
L4-6
Tue 22 Apr
2h45 - 4h00 pm
SSD
L 1 - 3
Tue 22 Apr
3h00 - 4h00 pm
Umali C
L4-6
Wed 23 Apr
10h45 - 11h45 am
CESD Conference Rm 1
Supervisors
Wed 23 Apr
10h30 - 11h45 am
Umali C
L 1 - 3
Wed 23 Apr
3h30 - 4h45 pm
SSD
L 1 - 3
Wed 23 Apr
3h30 - 4h30 pm
Umali C
L4-6
Thu 24 Apr
9h30 -10h30 am
CESD Conference Rm 1
L4-6
Thu 24 Apr
9h15 -10h30 am
Umali C
L 1 - 3
Thu 24 Apr
10h45 - 12h00 pm
SSD
L 1 - 3
Thu 24 Apr
10h45 - 11h45 am
Umali C
L4-6

The development of the CoC has taken almost a year and included a review of existing IRRI policies and best practices from other organizations, consultation sessions with IRRI staff, and a review of the outputs by the Management Committee. The CoC is accompanied by the Guidelines on IRRI’s Disciplinary Procedures, which explain the process that follows when a staff member breaches the CoC or IRRI policy.

The IRRI Code of Conduct and the Guidelines on IRRI’s Disciplinary Procedures can be found at the myHR portal. For inquiries, please contact HRS Workplace Relations and Advisory Services at irrihrs-wras@irri.org. HRS Workplace Communications Article No. 2014-039